MS WORD TIPS

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If you keep holding the key, you can double-click other words or lines to select them, even if they're not connected. And in the future, you'll see the template appear under the "Personal" heading when you make a new document.

Just click your custom template, and you'll be given a Word document formatted in the exact way you saved it.

. It'll be a huge help to writers who are easily led off-track.

To enter Focus mode, click "View" at the top of the screen, and then "Focus."

18 Microsoft Word tips and tricks
You can change the background color if you find the black too stark.

Navigate to "Review," then select "Resume Assistant" to get started. Emma Witman/Business Insider
Add filler placeholder text anywhere
Let's say that you want to check how a font looks, or how to format certain pages, but don't have any writing to test with. You can type anything here, but be sure to remember it — there's no way to recover the password if you forget it.

password encrypt
There aren't any rules about how long the password needs to be, or what characters it needs to contain.

15 Microsoft Word tips and tricks that will help any user work more efficiently
Emma Witman Mar 2, 2021, 9:08 AM

man using keyboard on laptop computer
Microsoft Word has many useful features you might not know about.
Some tricks, like "Focus" mode and quick translations, make writing and editing a breeze.
Other features, like a built-in Resume Assistant and a document-signing tool, can aid on professional documents.
Visit Insider's Tech Reference library for more stories.
It's easy to take Microsoft Word for granted, despite its reputation as an easy-to-use word processor. Then go to "Save As" and change the file type to "Word Template (*.dotx)."

2 Microsoft Word tips and tricks

Saving your document as a .dotx file will allow you to load it as a template in the future. It might just look like a ¶ symbol.
1 Microsoft Word tips and tricks
Indicators like these can save you time when formatting your document.

Enter the role and industry for your field, and you'll be able to compare and contrast your resume to similar public LinkedIn profiles.

9 Microsoft Word tips and tricks
The Resume Assistant might appear automatically if Word detects that you're writing a resume. Emma Witman/Business Insider
Make a custom template for your most common projects
If you find yourself writing the same sort of document often — maybe you're a student who needs to put a heading on each paper — you can create a custom template, which lets Word take care of the busywork.

Create a new document and format it however you like. Emma Witman/Business Insider
Word will take you to the "Custom Office Templates" menu, where you can save your new template with a unique name. Just double-click any part of a blank page to move your cursor there and start writing.

This is a great way to jot down quick notes in a whiteboard or Post-It-like fashion.

Use Word's "Translate" feature to read and write in foreign languages
To translate text to another language, all you have to do is select the text, right-click, and tap "Translate" in Word.

The Translator panel will show the text, then you can select the language you want to translate it to. To use one, just click it.

You can also use the search bar to find new templates, beyond the pre-installed set. Emma Witman/Business Insider
Use Smart Search to look up words and topics without leaving Word
Speaking of distractions, Word offers a way to look up information that won't require you to navigate the winding, endless roads of Bing or Google.

All you have to do to use the smart search feature is highlight the word or phrase you want to look up, right-click it and select "Search." A sidebar will appear giving you the top search results.

17 Microsoft Word tips and tricks
Also known as "Smart Lookup," this can save you from switching back-and-forth between apps. Westend61/Getty Images
Microsoft Word is filled with little-known tips and tricks that allow for more efficient work. But you can check out Microsoft's own information page for the exact keyboard commands you'll need to type any character.

8 Microsoft Word tips and tricks
You can insert accented characters using a standard keyboard.

There are too many of these characters to list here. Emma Witman/Business Insider
Use Ctrl to select entire sentences at once
Selection shortcuts let you take a quick approach to editing sentences or multiple lines of text in distinct areas in your document.

If you hold down the Ctrl key and click a word, you'll highlight the entire sentence it's in. Emma Witman/Business Insider
The markings aren't intrusive, and you can easily write and edit with them in the background, or you can toggle the symbols off and on as needed.

Convert PDFs to editable Word documents
When you open a PDF in Word, it will automatically convert the form to a .docx format, allowing you to enter text into the document.

4 Microsoft Word tips and tricks
Downloadable PDFs, like a W-4, can be filled out once converted to a Word document format. Emma Witman/Business Insider
Double-click to write anywhere in a Word document
If you want to write text on a specific part of the page, you don't need to mash Enter and Spacebar to reach it. This lets you edit all the selected text at once, rather than one-by-one.

You can save time — and your wrists — by reformatting multiple lines in Word with the "Ctrl" key. This shows you every line break in your document, which is a fantastic way to make sure all your spacing is correct and consistent.

You can find the "Show/Hide ¶" button in the "Paragraph Settings" toolbar, which by default is at the top of the screen in the "Home" tab. This puts your document into full-screen mode and removes all the buttons, leaving just the page. If you just need text as a placeholder, Lorem Ipsum is perfect for the job.

Click the spot on the page where you want the filler text and type this, then hit Enter:

=Lorem()

By default, it'll give you five paragraphs of text. For example, if you want to type É, you can type Ctrl + ' + E. You can type a number in the parentheses to specify how many paragraphs you want.

Once the Lorem Ipsum appears, you can edit, format, and move it like any other text.

10 Microsoft Word tips and tricks
Filler text is a great way to keep working on a document if you need to format text that doesn't exist yet. Emma Witman/Business Insider
This can come in handy if you want to fill out forms from your computer, rather than with pen and paper.

Sign your name on any document
Of course, your most important forms might also require a signature. Once you finish, it'll be converted into a picture that you can move and resize.

7 Microsoft Word tips and tricks
Your signature drawn in Word might not look pretty, but it's easy to make and move. If you start using these tricks often, you might start to wonder how you ever went without them.

Here are 15 of our favorite Microsoft Word tips and tricks, all of which can save you time and energy while you work.

Use Microsoft Word's "Show/Hide ¶" button to show all your line breaks
If you're formatting something trickier than basic paragraphs, like a resume, the "¶" symbol is your friend.

13 Microsoft Word tips and tricks
Templates can be a lifesaver if you're not sure how to start a project.

However, even everyday Word users might not realize how powerful the app is, or how many features it has beyond the simple editing commands we all know.

Microsoft Word tips and tricks
Taking time to explore Word's more obscure corners can make the program even more useful for you. Emma Witman/Business Insider
Use pre-made templates to save time
Rather than start from scratch when building a resume, menu, brochure, or other projects, you can use a Word template. This is where Lorem Ipsum comes in.

Lorem Ipsum is filler text — nonsense words and sentences that are structured exactly like actual words and sentences.

You can then place the translated text into the document with "Insert."

19 Microsoft Word tips and tricks
Word won't write your Spanish essay for you, but it can help with on-the-fly translations. William Antonelli/Business Insider
Use the dictation tool to type by speaking
With the "Dictate" button, in the top-right of Word's "Home" menu, you can turn your speech into words seamlessly. This will make it so anyone who opens the document will need to enter a password to view it.

Click "File" in the top-left corner.
On the screen that appears, click "Protect Document," and then "Encrypt with Password."
You'll be asked to give it a password. Emma Witman/Business Insider
Use simple keyboard shortcuts to write accented or special characters
Typing letters with accents can be a pain for bilingual users.

Fortunately, Word has several keyboard shortcuts that make it easy to add accented characters. This is great for taking quick notes or transcribing interviews.

16 Microsoft Word tips and tricks
You may need to give Word permission to access your PC's mic before you can use Dictate. These templates are provided by Microsoft and set up the page so you can start working immediately.

You'll see templates appear whenever you make a new document. Emma Witman/Business Insider
You might need to go back and make minor edits — as is to be expected with any voice-to-text software — but the time you'll save should outweigh any needed editing.

'Focus' mode can save you from distractions while working
Writing in Microsoft Word means writing on a computer, which means having access to the internet and all its distractions.

If you need to keep your mind on your writing, check out Word's "Focus" mode. Microsoft
Use the Resume Assistant to get help from LinkedIn
Microsoft acquired the job-seeking site LinkedIn, which makes for an amazing feature in Word — the Resume Assistant. Click and drag your mouse anywhere to write your signature. Luckily, you can draw a signature using Word and add it to any document.

Click "Insert" at the top of the screen, and then "Shapes."
In the "Lines" section, click the rightmost icon — it'll look like a scribble.

6 Microsoft Word tips and tricks
The free form drawing tool is listed under "Lines." Emma Witman/Business Insider
Your cursor will turn into a crosshair. Emma Witman/Business Insider
Writing a signature with your mouse might not be pretty, but if you have a touchscreen or drawing tablet, you can use it in place of your mouse.

Protect your private documents with a password
With how common working from home has become, you may have documents on your home PC that are privileged or legally protected by laws like

HIPAA.

For extra security, you can add password protection to a document